Sunday, November 06, 2011

How to Write a Good Business Letter


Image result for Black woman writing imagesA business letter should always be typed and free of spelling errors, incorrect grammar, and obvious correction.
  • A good business letter should be kept to one page. 
  • The average length of a sentence should be 15 to 20 words and a paragraph about six lines. 
  • The letter should be simple, warm and as brief as possible. Clearly state the subject in the first paragraph in a matter-of-fact way and then find a way of emphasizing the positive.  
  •  Keep in mind that an everyday business letter is also a sales letter, an idea presentation, a product service, or a request.
Business letters requesting the payment of a debt should be brief and firm without threatening the debtor. Write all your letters in everyday conversational language. Acquire a natural style of writing much as you would speak. Never use flowery expressions or a barrage of words. Make your letters interesting and a reflection of your personality. And, never write a statement which you could get you into legal difficulties.

Apply the conversational test to your business letters.  Ask yourself what you would say and how you would say it, if you were speaking your message instead of writing it. Not only ask the question as you prepare to write a letter, but read over the completed letter with the same thought in mind. 

 Any thoughts on this subject? Leave your comments below.
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2 comments:

business letter samples said...

A business letter must be a sensible view of the outlook and long-term objectives for a reputable business or new scheme. It provides the structure within which should operate and, eventually, succeed or fail.

Unknown said...

Very helpful post.

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