A business letter should always be typed and free of
spelling errors, incorrect grammar, and obvious correction.- A good business letter should be kept to one page.
- The average length of a sentence should be 15 to 20 words and a paragraph about six lines.
- The letter should be simple, warm and as brief as possible. Clearly state the subject in the first paragraph in a matter-of-fact way and then find a way of emphasizing the positive.
- Keep in mind that an everyday business letter is also a sales letter, an idea presentation, a product service, or a request.
Business letters requesting the payment of a debt should be
brief and firm without threatening the debtor. Write all your letters in
everyday conversational language. Acquire a natural style of writing much as
you would speak. Never use flowery expressions or a barrage of words. Make your
letters interesting and a reflection of your personality. And, never write a
statement which you could get you into legal difficulties.
Apply the conversational test to your business letters. Ask yourself what you would say and how you
would say it, if you were speaking your message instead of writing it. Not only
ask the question as you prepare to write a letter, but read over the completed
letter with the same thought in mind.
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